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Steps To Organize A Corporate Event

February 1, 2017 • Sean Beit

Did your boss give you the responsibility of organizing a corporate event? Well then of course you need to make sure everything is perfect and you do not want to disappoint him. Corporate events can be a bit tricky since it should match the crowd that will attend; it cannot be too much fun and boring either. So here are some simple steps you could follow to make sure you haven’t missed out on anything.

1. Decide on a theme
No matter what kind of event you are planning to hold, be it a cocktail party, culinary workshop or a company picnic, you need to decide on a theme. All your décor, food, location and other arrangement would depend on the theme and hence be mindful when you choose. Make sure the theme is appropriate to the crowd since your company’s image will be reflected on the event.

2. Make a budget
You cannot really spend the company’s money as you wish. So, you need to work according to a budget. Take a few minutes and put down everything you will need for the event and estimate the cost. Having a budget will not only impress your seniors but will also help you as a guide when selecting appropriate sources.

3. Start making appointments
You’ve got your budget in hand so now you need to start calling a few people and compare prices. Contact different locations, caterers, sound suppliers etc. and select the most appropriately priced ones. Keep in mind to check on quality too since you cannot keep the quality of the event at stake just to get cheap stuff.

4. Decorations
This is where you will need a team of your own. The decorations will set the mood of the event and hence should be done perfectly. Your team needs to be built properly and hence do some group team building in Singapore before you start off, just to break the ice. So now you can set out a plan to get the perfect décor done. Choose everything according to the theme. See if you can make use of stuff you already have. Keep it simple but elegant, since this is a corporate event not a wedding.

5. Send out invitations
Put down your guest list and double check it with your senior managers to make sure no one has been missed out. Send out invitations well in advance and keep in mind to design the invitations according to the theme too since the first impression of the event is the invitation card.

6. Make a to-do list
You need to write down everything that needs to be done on the day of the event. Sit down and go through it again and again to make sure nothing has been missed.

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